Member invoicing — PDF generation, auto-billing, and split billing
Generate PDF invoices with an explicit covered period and prorated manual lines. Choose a payer for each supported plan, then send, mark paid with or without a payment entry, or void without reusing invoice numbers. For eligible ongoing monthly desk bookings, the selected billing profile can keep members separate or combine their automatic invoices by payer and currency; every combined line retains its service recipient.
Stop opening Word to bill your members. Save your space's legal name, tax ID, and bank details once, save each member's billing details once, and every invoice auto-fills. Set the dates the charge covers, generate a PDF with a live preview, send it as a branded email, then mark it paid with or without recording a payment, or void it — numbering is preserved and never reused. A member doesn't have to bill to a single payer: give them extra billing profiles and point each plan at the right one. For eligible ongoing monthly desk bookings, opt into automatic drafts and choose at the billing-profile level whether linked members stay separate or combine into one invoice per payer and currency. Each line keeps the name of the member who received the service; the run sends you a digest of drafted and skipped invoices.
What you get
- Per-member PDF invoices with a live preview as you type
- Open the exact invoice from a payment or member record, with a stable link you can share or bookmark
- Payments link to their invoice or show a readable booking name, date and local time; a member multi-select filters both Charges and Payments
- Interactive payment entry opens the full form with available invoice or booking details prefilled, including Extra earnings; the calendar keeps its express Mark as paid action
- A recipient can unlink a shared billing profile from their own member record without deleting the profile or affecting other members
- Every invoice states the covered period in the ledger, member history, and PDF; month filtering follows period overlap
- Generate editable monthly lines from an active plan — incomplete months prorate by calendar day and recalculate when the covered dates change
- Choose calendar-month or assignment-date alignment per Hotdesk/Virtual Office tier or Private Office; new agreements snapshot the setting and prorate the first shared-date period
- Customize invoice PDF labels per space — header labels, table columns, tax, totals, and notes can use your local language
- One-click send as a branded email; mark paid with or without a payment entry (with timestamp), or void without reusing numbers
- Drafts never affect the balance; first send posts one Charge or links the invoice to the Charges already created by its bookings and plans
- Multiple billing profiles per member — bill some plans to the member, others to their company
- Point each plan at its own payer; eligible desk auto-invoices remain separate by member unless that billing profile enables combining
- Combine eligible ongoing monthly desk bookings only when their shared billing profile opts in; different profiles and currencies stay separate
- Space-level seller details and VAT rate; works in any currency, with Cyrillic, Greek, and accented Latin for international clients
- Export every invoice issued in a month as a CSV for your accountant — semicolon-separated with decimal commas when you use the app in German
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